Aerospace · 85 employees
Tier-2 aerospace supplier consolidates onto one platform
A multi-program Tier-2 aerospace supplier was running AS9100 across three disconnected systems and paying $40,000 a year for outside audit prep. Consolidating quality, safety, and production onto Cortrova collapsed three systems into one, retired the audit consulting line item, and surfaced two risk zones before they became findings.
The challenge
AS9100 compliance was managed across three disconnected platforms - a standalone QMS, a separate EHS tool, and an ERP - none of which shared a data model. ITAR-controlled documents lived on shared drives with access tracked by hand, and the team spent $40,000 a year on outside consultants to prepare for every audit cycle. Reconciling records across the three systems took two engineers a full week every quarter.
The challenge
Three systems, one audit, and a $40K consulting habit.
As a multi-program Tier-2 supplier, the company carried full AS9100 and ITAR obligations on every contract - but the systems meant to prove compliance worked against each other.
Compliance split three ways
AS9100 evidence was scattered across a standalone QMS, a separate EHS tool, and an ERP that never reconciled, so no single record told the whole story at audit time.
ITAR tracked by hand
Export-controlled drawings and specs sat on shared drives with access logged manually, leaving the team exposed on the exact controls auditors scrutinize hardest.
Audit prep outsourced
Before every cycle the company paid $40,000 to outside consultants to assemble and dry-run the evidence package the systems couldn't produce on their own.
Quarterly reconciliation tax
Two engineers spent a full week each quarter manually reconciling records across the three systems - time pulled straight off the engineering bench.
The approach
Consolidate first, then let the AI carry the audit.
Cortrova replaced the three tools with one platform where quality, safety, and production share a single data model - and where ITAR enforcement and audit readiness are properties of the system, not a manual chore. Implementation landed inside the standard 4-8 week window.
Quality, safety, and production unified
QMS, EHS, and production records moved onto one shared model, so AS9100 evidence is generated as work happens instead of reconstructed across systems before an audit.
Platform-level ITAR enforcement
Export-controlled documents moved off shared drives into controlled document management with role-based access, versioning, approvals, and a complete audit trail - enforced by the platform rather than by hand.
AI Mock Auditor in place of consultants
Cortrova's AI Mock Auditor runs registrar-style audit sessions against the live record and classifies findings as observations, minor, or major non-conformances - the dry run the $40K consultants used to deliver, now on demand.
Convergence Engine watching the floor
The Predictive Incident Convergence Engine correlates risk factors across quality, maintenance, and safety so converging conditions surface as early warnings before they turn into findings or incidents.
The outcome
One source of truth - and a quieter audit.
Three systems became one, the audit-prep consulting line disappeared, and the platform began flagging risk before auditors ever could. These are representative outcomes for a supplier of this size and program mix.
Three systems to one
QMS, EHS, and ERP collapsed onto a single platform, ending the quarterly reconciliation that had cost two engineers a week every quarter.
$40K audit prep retired
With evidence captured continuously and the AI Mock Auditor running internal dry runs, the annual outside-consulting spend for audit prep came off the books.
Two risk zones caught early
Inside the first cycles, the Convergence Engine flagged two converging risk zones ahead of time, letting the team correct conditions before they became audit findings.
ITAR enforced by default
Export-controlled documents are now governed at the platform level, so access control and audit trails are continuous rather than reconstructed for each review.
FAQ
Questions, answered.
Which systems did Cortrova replace?
A standalone QMS, a separate EHS tool, and an ERP - three disconnected platforms that each held part of the AS9100 picture. Cortrova consolidated quality, safety, and production onto one shared data model, so the three systems became one and the quarterly cross-system reconciliation went away.
How did the company eliminate $40,000 in annual audit prep?
The spend went to outside consultants who assembled and dry-ran the audit evidence the disconnected systems couldn't produce. On Cortrova, AS9100 evidence is captured as work happens, and the AI Mock Auditor runs registrar-style internal audits on demand - so the dry run is built in and the consulting line came off the books.
How does Cortrova handle ITAR-controlled documents?
Export-controlled drawings and specifications move off shared drives into controlled document management with role-based access, versioning, approvals, and a full audit trail. Enforcement happens at the platform level, so the access controls auditors scrutinize are continuous and provable rather than tracked by hand.
What does it mean that two risk zones were 'flagged early'?
Cortrova's Predictive Incident Convergence Engine correlates risk factors across quality, maintenance, and safety. When conditions converge in a location or on an asset, it raises an early warning - and in this engagement it surfaced two such risk zones before they could become audit findings or incidents.
How long did implementation take?
Consolidation landed inside Cortrova's standard 4-8 week implementation window. Because quality, safety, and production share one data model, the heavy lift was migrating records into a single source of truth rather than stitching integrations between tools that were being retired.
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