Purchasing & Supplier Management
Every purchase order, supplier, and receipt in one source of truth.
Cortrova Purchasing turns requisition-to-pay into one connected flow - requisitions, RFQs, purchase orders, approvals, receiving, and supplier qualification - with embedded AI agents that watch supplier risk, flag price and lead-time drift, and reconcile the three-way match before invoices ever reach finance.
The challenge
- !Requisitions, POs, and receipts live in email and spreadsheets, so no one knows true committed spend
- !Supplier qualification, certifications, and ITAR status expire silently and surface only at audit time
- !Three-way match is reconciled by hand, letting price and quantity discrepancies slip through to finance
- !Lead-time and price drift go unnoticed until a late delivery stops the line or blows the standard cost
What it does
- ✓End-to-end requisition-to-pay: purchase requisitions, RFQs, quote comparison, purchase orders, change orders, and blanket/contract releases
- ✓Configurable, role-based approval routing with spend thresholds, delegation, and a full audit trail on every decision
- ✓Supplier master with qualification, scorecards, certifications, insurance, and ITAR/export-control status tracked to expiration
- ✓Automated three-way match across PO, receipt, and invoice with tolerance rules and exception queues before anything hits finance
- ✓AI Supplier Risk agent scores suppliers on delivery, quality, financial, and concentration signals and flags emerging risk
- ✓AI Spend & Price agent watches price and lead-time drift against history and contracts, surfacing renegotiation and consolidation opportunities
Inside the module
Every capability, included.
The flow
Requisition to payment, without the gaps.
Requisition & RFQ
Buyers and the floor raise requisitions, send RFQs, and compare quotes side by side, with budget and approval checks applied before a PO is ever cut.
Purchase order
Approved requisitions become POs, blanket agreements, or scheduled releases, with change-order history and committed-cost visibility from the moment of approval.
Receive & match
Goods receipts post to inventory and trigger an automated three-way match, holding only the true exceptions for a buyer to resolve.
The intelligence
AI agents that watch the supply base for you.
Supplier Risk agent
Continuously scores suppliers on delivery performance, quality history, single-source concentration, and financial signals, flagging risk before it interrupts the line.
Spend & Price agent
Compares live quotes and invoices against contract pricing and historical lead times, surfacing drift, off-contract spend, and consolidation opportunities.
Compliance watch
Tracks certifications, insurance, and ITAR/export status to expiration and keeps the approved supplier list honest, so a lapsed qualification never slips through.
Connected across the platform
One source of truth.
Inventory
Reorder points and demand signals raise requisitions automatically, and goods receipts post straight to stock so on-hand and on-order stay accurate without re-keying.
Quality / QMS
Receiving inspection and supplier nonconformances feed supplier scorecards and the approved supplier list, so quality history shapes who gets the next PO.
Finance
Matched POs and receipts flow into accounts payable with committed-cost visibility, so finance sees encumbered spend the moment a PO is approved.
Standards & compliance
Built in, not bolted on.
FAQ
Questions, answered.
What does the requisition-to-pay flow cover?
It runs the full procurement cycle in one place: a requester raises a requisition, the system applies budget and approval checks, buyers issue RFQs and compare quotes, and approved requisitions become purchase orders, blanket agreements, or scheduled releases. Goods receipts post to inventory, an automated three-way match reconciles PO, receipt, and invoice, and matched documents flow into finance for payment - with a full audit trail at every step.
How does Cortrova manage supplier qualification and ITAR status?
Every supplier carries a record of qualifications, scorecards, certifications, insurance, and ITAR/export-control status, each tracked to its expiration date. Lapses raise alerts and can drop a supplier from the approved supplier list automatically, so export-controlled and quality-critical work is never sourced from an unqualified or expired vendor. This keeps purchasing aligned with ITAR, FAR/DFARS, AS9100, and ISO 9001 supplier-control requirements.
How does the three-way match work?
When a goods receipt is posted, Cortrova automatically matches it against the purchase order and the supplier invoice using configurable price and quantity tolerances. Documents that match cleanly pass straight through to accounts payable; only the genuine exceptions land in a buyer's queue to resolve. That removes manual reconciliation and stops price or quantity discrepancies from reaching finance.
Does Purchasing connect to Inventory, Quality, and Finance?
Yes - it shares one data model with the rest of the platform. Inventory reorder points and demand raise requisitions and goods receipts post to stock; receiving inspections and supplier nonconformances feed quality scorecards and the approved supplier list; and matched POs and receipts give finance real-time committed-cost visibility the moment a PO is approved.
How do the AI agents reduce supply risk?
The Supplier Risk agent scores the supply base on delivery, quality, financial, and concentration signals and surfaces emerging risk before it stops the line. The Spend & Price agent compares quotes and invoices against contract pricing and historical lead times, flagging price and lead-time drift, off-contract spend, and chances to consolidate volume for better terms.
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